Every truck. Every trip.
Every paisa accounted for.
LR generation. Driver expense tracking per trip. Fleet utilisation dashboard. Freight settlement with consignors. Detention and demurrage automated. GST e-way bill in one click.
The problems we solve
Where transporters lose money quietly
Driver expense leakage
Diesel ₹5,000 advanced. Receipt for ₹4,200 returned. ₹800 gone. Multiply by 50 trips/month, 20 drivers. That's ₹8 lakh a month leaking out through petty cash. No one reconciles because there's no system.
Per-trip driver expense tracking with advance and settlement. Receipt photo upload from driver app. Variance flagged instantly. Driver-wise monthly leakage report for accountability.
Detention and demurrage forgotten
Truck waited 8 hours at the consignee warehouse in Bhiwandi. Detention ₹4,000 due as per contract. Driver didn't log it. Billing team didn't know. Money lost — every single month on dozens of trips.
Auto-track time at loading and unloading. Detention alert when contracted free hours exceeded. Detention charge auto-added to the consignment freight bill. No manual tracking needed.
Fleet utilisation blind spot
Truck-A does 22 trips/month. Truck-B does 8. Both cost the same in EMI and insurance. You don't have the data to reallocate routes or renegotiate contracts with better-utilised assets.
Per-truck utilisation dashboard showing trips, idle days, km run, revenue generated. Maintenance impact on downtime analysed. Route-wise profitability lets you focus on winners.
Features
Run a tighter fleet operation
From LR to bank transfer — one system.
LR generation
Goods consignment notes with shipper, consignee, origin, destination, commodity, weight, and freight. Multi-copy print (shipper, driver, office). GST-compliant. E-way bill linked.
Driver expense tracking
Per-trip advance with advance register. Receipt photo upload from driver mobile app. Diesel, tolls, loading/unloading, misc — each category tracked. Settlement on trip close.
Fleet utilisation
Per-truck trips per month, idle days, km run, revenue earned, cost incurred. ROI per vehicle. Under-performing trucks identified with one report.
Detention / demurrage
Auto-track time at loading and unloading against contracted free hours. Alert when threshold exceeded. Auto-charge addition to freight bill.
Freight settlement
Consignor billing with freight, detention, extra charges. Broker commission auto-deducted. TDS 194C on freight agents. Payout reconciliation.
GST e-way bill
One-click e-way bill generation from LR data. Part-B update when vehicle changed. Expiry extension supported. Bulk generation for daily dispatches.
How it works
How AskBooks works for logistics
Booking created
LR number auto-generated. E-way bill generated from LR data. Driver assigned. Advance given and logged in driver account.
Trip runs
Driver updates loading time and unloading time via app. Detention auto-calculated. Toll receipts uploaded. Diesel receipt photo captured.
Trip closed
Driver expense settled against advance. Variance highlighted. POD uploaded. Freight bill raised to consignor with detention.
Books balance
Freight income, fuel cost, driver salary, TDS — all posted automatically. Monthly P&L per truck and per route ready without any manual entry.
Compliance
All the compliance logistics needs
GST on freight, e-way bill, TDS 194C, RCM — fully handled.
Detention recovery alone added ₹1.4 lakh per month to our top line. We didn't even know we were losing it. And the driver expense tracking stopped the petty cash drain immediately — ₹80,000 a month that was just disappearing.
Pricing
Plans for every fleet size
Up to 10 trucks. LR, driver expense, e-way bill, basic freight billing.
Get startedUp to 50 trucks. All modules + fleet utilisation, detention auto-tracking, TDS, payroll.
Get startedLarge fleets, 3PL operators, C&F agents. Custom integration and dedicated support.
Get startedFAQ
Frequently asked questions
How does Reverse Charge Mechanism (RCM) work for transport?
When a GTA (Goods Transport Agency) provides services to a GST-registered recipient, the recipient must pay GST under RCM at 12%. The recipient claims ITC on this tax. AskBooks auto-identifies GTA transactions and posts them under RCM. The GTA can also opt to pay GST at 5% without ITC, which AskBooks also supports.
Can AskBooks generate e-way bills directly?
Yes. E-way bills are generated from LR data with a single click. The GST portal integration uses your GSTIN credentials. Part-B updates (vehicle change) and expiry extensions are also handled. Bulk generation for daily dispatch is supported.
How is TDS on freight payments handled?
TDS under Section 194C applies at 1% for individual truck owners (HUF) and 2% for others on freight payments exceeding ₹30,000 per transaction or ₹1 lakh per year. AskBooks auto-checks the threshold, deducts TDS, maintains deductee-wise records, and generates 26Q quarterly returns.
Can drivers use a mobile app to upload expenses?
Yes. The AskBooks driver app allows drivers to enter trip expenses, photograph receipts, update loading/unloading times, and submit their trip expense statement. The data syncs to the main system where the accounts team reviews and settles.
Does AskBooks handle inter-state and intra-state freight differently?
Yes. Inter-state freight attracts IGST (or RCM on recipient). Intra-state attracts CGST + SGST. AskBooks auto-identifies the transaction type based on origin and destination states and applies the correct GST treatment on every LR.
Optimize your fleet. Stop the leaks.
Used by 180+ Indian transporters. Free 14-day trial. No hardware required.