Fees collected.
Defaulters tracked.
Parents notified.
Class and batch management. Fee structure per program. Auto SMS/WhatsApp reminders for defaulters. Parent portal. PF/ESI/TDS for staff. Program-level P&L.
The problems we solve
Three holes in every school's finance ops
Fee defaulters cost crores annually
30% of parents pay late. Reminders by SMS are rarely sent. Follow-up is forgotten. Cash flow suffers. At year end you discover ₹18 lakh of uncollected fee that was never chased properly.
Auto SMS + WhatsApp reminders at 7/15/30 days overdue. Parent portal shows live balance. Late fee auto-calculated per policy. Escalation to principal after 45 days.
Per-program profitability blind
5 programs: CBSE, IB, IIT-JEE coaching, NEET batch, pre-school. Some make money. Some are subsidised. You don't know which. Decisions to expand or close programs are made on gut feel.
Program-wise revenue and direct cost tracking. Faculty pay allocation per batch. Per-batch occupancy and margin reports. Expand winners, fix or close losers — with data.
Staff compliance is a monthly panic
30+ teaching and non-teaching staff. Monthly PF return. ESI return. TDS on salaries. Professional Tax in some states. Form 16 at year end. Manual = errors, penalties, and compliance gaps.
Auto PF/ESI computation for all eligible staff. TDS on salary with investment declaration. Monthly ECR and ESI challan. Form 16 in bulk for all staff at year end.
Features
From admissions to alumni — one back office
Designed for schools, coaching, and higher-ed.
Class / batch management
Sections, subjects, faculty mapping, batch-wise rosters. Promotion and transfer workflows. Student lifecycle from admission to graduation.
Flexible fee structures
Per-program fee plans with term-wise schedules. Sibling discounts, merit scholarships, need-based concessions. Transport and hostel fees managed separately.
Defaulter tracking
Auto SMS/WhatsApp reminders at 7/15/30 days. Late fee auto-calculated. Escalation to class teacher then principal. No manual follow-up needed.
Parent portal
Parent app shows outstanding balance, payment receipts, exam schedules, and fee structure. Online payment via UPI, net banking, cards.
Staff payroll
Teaching and non-teaching staff payroll with PF, ESI, PT, TDS computation. Attendance integration. Form 16 in bulk. PT returns state-wise.
Program P&L
Per-batch revenue, faculty cost, overhead allocation, occupancy %, and margin. Compare programs. Identify which courses justify expansion.
How it works
How AskBooks works for education
Student admitted
Admission entry creates student profile. Fee plan auto-assigned based on program, batch, and concession category.
Fee reminders run automatically
Due date reminders sent 7 days before. Overdue reminders at 7, 15, 30 days via SMS + WhatsApp. No staff action needed.
Staff payroll processed
Monthly salary computed with PF/ESI/TDS. Payslips emailed. ECR generated for EPFO. Salary bank file ready in one click.
Reports for management
Program P&L, defaulter aging, fee collection vs target, staff headcount and cost — all in the management dashboard.
Compliance
All the compliance education needs
GST exemption, PF/ESI, TDS on faculty, Form 16 — all covered.
Fee collection rate jumped from 70% to 92% in one term. SMS reminders alone paid for the AskBooks subscription. And now we finally know that our IIT-JEE batch is subsidising our pre-school program — which changes our whole expansion plan.
Pricing
Plans for every institution
Coaching centres. Batch management, fee collection, defaulter tracking, basic payroll for up to 10 staff.
Get startedSchools. All modules: fee, payroll, parent portal, program P&L. Up to 1,000 students and 50 staff.
Get startedUniversities and large institutions. Multi-campus, 10,000+ students, ERP integration, dedicated support.
Get startedFAQ
Frequently asked questions
Is GST applicable on school fees?
Educational services provided by recognised educational institutions are exempt from GST. However, coaching centres for competitive exams (IIT-JEE, NEET, CA Foundation) attract 18% GST. AskBooks handles both in the same interface, correctly applying exemption or tax based on the nature of the service.
How does the auto-reminder system for defaulters work?
When a fee due date passes without payment, the system automatically sends an SMS and WhatsApp message to the parent at day 7, 15, and 30. A late fee is auto-calculated and added to the outstanding balance. After 45 days, an escalation alert goes to the class teacher and principal. All reminders are logged in the student file.
Can we handle sibling discounts and merit scholarships?
Yes. AskBooks supports multiple concession types: sibling discount (%, flat, or per-term), merit scholarship, need-based discount, and staff ward concession. Each concession type has an approval workflow and is tracked separately in the student account for audit purposes.
How is Professional Tax handled for staff in different states?
Professional Tax slabs differ by state. AskBooks has pre-configured PT slabs for Maharashtra, Karnataka, West Bengal, Andhra Pradesh, Tamil Nadu, and Gujarat. Staff are assigned the correct state-wise slab. Monthly PT is deducted and the challan is auto-generated for deposit.
Can parents pay fees online through AskBooks?
Yes. The parent portal includes an online payment gateway supporting UPI (PhonePe, Google Pay, Paytm), net banking, and debit/credit cards. Payment is immediately reflected in the student account. E-receipt is sent via email and WhatsApp automatically.
Run a tighter institution.
60% fewer fee defaulters. Same effort. Used by 200+ schools and institutes across India.